We are happy that you are interested in our website and the products on our web pages.

1. Subject of this privacy statement

This privacy statement applies to the use of our website.

Data protection is extremely important to us. Your personal data is collected and processed in accordance with the applicable data protection regulations, in particular the General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (Bundesdatenschutzgesetz – BDSG). We collect and process your personal data in order to provide the aforementioned website to you. This statement describes how and why your data is collected and used, and the options available to you with regard to personal data.

By using this website, you are agreeing to the collection, use and transfer of your data in accordance with this privacy statement.

2. Responsible body/service provider

The controller as defined in Art. 4(7) GDPR is

EgeSun GmbH
An der Autobahn 28
28876 Oyten

info@egesun.de

Tel. +49 (0)4207 6884 60
Fax +49 (0)4207 6884 61

If you wish to object to our collection, processing or use of your data in accordance with these data protection provisions, either in full or in part, you can notify the controller of your objection. More detailed information on your rights is provided in Section 5 of this privacy statement.

You may store and print this privacy statement at any time.

3. Collection and use of your data

As a general principle, we process the personal data of our users only to the extent required in order to provide a functioning website and our content and services. Our users’ personal data is generally processed only with the user’s consent. An exception to this rule is cases in which it is not possible to obtain consent in advance for practical reasons and the processing of the data is permitted by law.

The scope and type of collection and use of your data varies depending on whether you are visiting our website only to access information, i.e. for general use of the website, or whether you are using our services.

a) General use of the website

Access data

It is not generally necessary for you to enter personal data when using our website for purely informational purposes.

In this case, we only collect the data that your internet browser automatically transmits to us, such as:

• Date and time of accessing one of our web pages
• Your browser type and browser version
• The browser settings
• The operating system used
• Referrer URL, i.e. the last website you visited
• Websites accessed by the user’s system via our website
• The amount of data transmitted and the access status (transmit file, file not found etc.)
• Notification of successful access (HTTP response code)
• The user’s internet service provider
• Your IP address.

We use this log data without assigning it to you specifically or otherwise creating a profile for statistical analyses for the purposes of operating, optimising and ensuring the security of our website, but also to anonymously log the number of visitors to our website and to log the scope and type of use of our website and services, as well as for billing purposes, to measure the number of clicks received by cooperation partners. Based on this information, we can provide personalised and location-specific content, analyse data traffic, find and rectify errors, and improve our services.

We have a legitimate interest in this in accordance with Art. 6(1)(1)(f) GDPR.

If you have visited our website for informational purposes, we collect and use this data only in a non-personalised form. We do this in order to make it possible for you to use the web pages you have accessed, for statistical purposes and to improve our website.

Hosting

The hosting services that we use are used to provide the following services: Infrastructure and platform services, computing capacity, storage, database services and security services, as well as technical maintenance services, which we use for the purposes of operating the website.

In relation to these services, we or our hosting provider process inventory data, contact data, content data, contract data, usage data, meta and communication data of customers, interested parties and visitors to our website on the basis of our legitimate interest in ensuring the efficient and secure provision of this website pursuant to Art. 6(1)(1)(f) GDPR in conjunction with Art. 28 GDPR.

Use of cookies

Our website uses cookies. Cookies are text files that are stored in the web browser or by the web browser on the user’s computer system. When a user accesses a website, a cookie can be stored on the user’s operating system. This cookie contains a specific sequence of characters that enables the unique identification of the browser when the website is accessed again.

We use cookies to make our website more user friendly. Some elements of our website require the accessing browser to be identified even after changing pages. Data such as language settings and the data entered in the contact form is stored in the cookies. These cookies also support the functionality of our website.

We have a legitimate interest in this in accordance with Art. 6(1)(1)(f) GDPR.

We also use cookies to enable the analysis of users’ browsing behaviour. Data relating to the use of website functions or how often pages are visited, for example, can be transmitted via cookies.

The user data collected in this way is pseudonymised by technical means. It is therefore no longer possible to assign the data to the relevant user. The data is not stored with other user personal data.

When users visit our website, they are informed about the use of cookies for analysis purposes and their consent to the processing of personal data used in this context is obtained. Users are also referred to this privacy statement at that time.

The legal basis for the processing of your personal data using cookies for analysis purposes when the user has provided consent to said processing is Art. 6(1)(1)(a) GDPR.

Google Analytics

We use Google Analytics, a web analytics service provided by Google Inc. (“Google”). Google has self-certified for the Privacy Shield Framework concluded between the European Union and the USA. This means that Google is obligated to comply with the standards and regulations of European data protection law. Further information is provided at the following link: https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active.

Google Analytics uses cookies – text files that are stored on your computer. The analysis carried out enables you to use the website.

We have a legitimate interest in this in accordance with Art. 6(1)(1)(f) GDPR.

The information generated by the cookie regarding visitors’ use of this website is normally transmitted to a Google server in the USA and stored there.

However, if IP anonymisation is activated on this website, your IP address will be truncated by Google beforehand within member states of the European Union or other parties to the Agreement on the European Economic Area. The full IP address is only transmitted to a Google server in the USA and truncated there in exceptional circumstances. IP anonymisation is active on this website. At our request, Google will use this information to evaluate your use of the website, to compile reports on website activities and to provide additional services relating to website and internet use to us.

The IP address transmitted by your browser in the context of Google Analytics will not be combined with other Google data. You can prevent cookies from being stored by configuring your browser settings accordingly. However, if you do this, you may not be able to use all the functions of this website to their full extent.

You can also prevent the data generated by the cookie relating to your use of the website (including your IP address) being sent to Google and the processing of this data by Google by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout?hl=en-GB.

b) Use of offers, personal data

If you wish to make use of services that we offer on our website, you will need to provide personal data.

Contact form

When filling in our contact form, you are asked to provide data that is necessary for processing in that case, such as your name and email address. The provision of a postal address is voluntary and only required if an offer or product is to be sent by post.

You may provide further information voluntarily; we have indicated this information accordingly.

Your data is collected and used for the purpose of providing the service that you wish to use, usually to process your enquiry.

When you use the contact form, you are giving your consent to the processing of your data. The legal basis is derived from Art. 6(1)(1)(a) GDPR.

Email contact

When you contact us by email, we store your details for the purpose of processing the enquiry and in case there are any follow-up questions.

We have a legitimate interest in this in accordance with Art. 6(1)(1)(f) GDPR.

We store and use further personal data only if you consent to this or if we are legally permitted to do so without obtaining specific consent.

Newsletter

Users have the option of subscribing to a free newsletter. When you subscribe to the newsletter, the data provided is transmitted to us. For the data processing, your consent is obtained and reference is made to this privacy statement during the subscription process.

Data is not passed on to third parties in connection with the data processing carried out for the purpose of sending the newsletter. The data is used exclusively for the purpose of sending the newsletter.

The legal basis for the data processing carried out following subscription to the newsletter when the user has provided consent is Art. 6(1)(1)(a) GDPR.

You may unsubscribe at any time. To do so, notify us accordingly using the contact details provided in Section 2.

4. Storage duration and retention periods

The personal data of data subjects is erased or blocked as soon as the purpose of storage ceases to apply. The personal data may continue to be stored after this time if provided for by European or national legislators in Union regulations, laws or other provisions to which the controller is subject. The data may then be blocked or erased once a retention period stipulated by the specified standards has passed unless it is necessary to continue storing the data for the purposes of concluding or performing a contract.

We store your data for the duration that is necessary to provide our website and the associated services and while we have a legitimate interest in continued storage. In all other cases, we will erase your personal data, with the exception of data that we are required to continue storing to comply with statutory retention periods (e.g. those required by tax or commercial law).

We will block data that is subject to a retention period until the period expires. We will erase data that is not subject to a retention period after three years at the latest.

5. Your rights as a data subject

In accordance with the applicable laws, you have various rights concerning your personal data. If you would like to exercise these rights, please send your enquiry by email or post, providing details that clearly identify yourself, to the contact details specified in Section 2.

Your rights are outlined below.

Right of confirmation and access

You have the right, at any time, to obtain confirmation from us as to whether personal data concerning you is being processed. If this is the case, you have the right to request information from us regarding your personal data that is being stored, as well as a copy of this data, free of charge. Furthermore, you have the right to the following information:

1. The processing purposes,
2. The categories of personal data being processed,
3. The recipients or categories of recipients to whom the personal data has been or will be disclosed,
4. Where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period,
5. The existence of a right to the rectification or erasure of the personal data concerning you or the restriction of processing by the controller or a right to object to this processing,
6. The existence of a right to lodge a complaint with a supervisory authority,
7. Where the personal data is not collected from you, any available information as to its source,
8. The existence of automated decision-making, including profiling, in accordance with 22(1) and (4) GDPR and – at least in these cases – meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for you.

If personal data is transferred to a third country or an international organisation, you have the right to be informed about the appropriate safeguards provided pursuant to Art. 46 GDPR in connection with the data transfer.

Right to rectification

You have the right to obtain from us without undue delay the rectification of inaccurate personal data concerning you. Taking into account the purposes of the processing, you have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

Right to erasure (“right to be forgotten”)

In accordance with Art. 17(1) GDPR, you have the right to obtain from us the erasure of personal data concerning you without undue delay and we are obligated to erase personal data without undue delay where one of the following grounds applies:

1. The personal data is no longer necessary in relation to the purposes for which it was collected or otherwise processed.
2. You withdraw your consent on which the processing is based pursuant to 6(1)(1)(a) GDPR, and there is no other legal ground for the processing.
3. You object to the processing pursuant to 21(1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21(2) GDPR.
4. The personal data has been unlawfully processed.
5. The personal data has to be erased for compliance with a legal obligation in Union or Member State law to which we are subject.
6. The personal data has been collected in relation to the offer of information society services referred to in 8(1) GDPR.

Where we have made the personal data public and are obliged pursuant to Art. 17(1) GDPR to erase the personal data, we shall, taking account of available technology and the cost of implementation, take reasonable steps, including technical measures, to inform controllers which are processing the personal data that you have requested the erasure by such controllers of any links to, or copy or replication of, this personal data.

Right to restriction of processing

You have the right to obtain from us the restriction of processing where one of the following applies:

1. The accuracy of the personal data is contested by you, for a period enabling us to verify the accuracy of the personal data,
2. The processing is unlawful and you have opposed the erasure of the personal data and requested the restriction of use of the personal data instead,
3. We no longer need the personal data for the purposes of the processing, but you require it for the establishment, exercise or defence of legal claims, or
4. You have objected to processing pursuant to 21(1) GDPR pending the verification whether our legitimate grounds override yours.

Right to data portability

You have the right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit that data to another controller without hindrance from us, where:

1. The processing is based on consent pursuant to  6(1)(1)(a) GDPR or on a contract pursuant to Art. 6(1)(1)(b) GDPR and
2. The processing is carried out by automated means.

In exercising your right to data portability pursuant to paragraph 1, you have the right to have the personal data transmitted directly from us to another controller, where technically feasible.

Right to object

You have the right to object, on grounds relating to your particular situation, at any time to the processing of personal data concerning you which is based on Art. 6(1)(1)(e) or (f) GDPR, including profiling based on those provisions. We will no longer process the personal data concerning you unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims.

Where we process personal data for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing.

Where personal data is processed for scientific or historical research purposes or statistical purposes pursuant to Art. 89(1) GDPR, you have the right, on grounds relating to your particular situation, to object to the processing of personal data concerning you.

The objection may be restricted where it is likely to render impossible or seriously impair the achievement of the research or statistical purposes and the restriction is necessary for the achievement of the research or statistical purposes.

Automated decision-making, including profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you.

Automated decision-making is not carried out using personal data collected.

Right to withdraw data protection consent

You have the right to withdraw consent to the processing of personal data at any time.

Right to lodge a complaint with a supervisory authority

You have the right to lodge a complaint with a supervisory authority, in particular in the Member State where you reside, in which your place of work is located or where the alleged infringement took place, if you believe that the processing of the personal data concerning you is unlawful.

6. Data security

We make every effort to ensure that your data is secure in accordance with the applicable data protection laws and within the bounds of what is technically feasible.

Your personal data is transmitted in encrypted form.

To protect your data, we implement technical and organisational security measures pursuant to Art. 32 GDPR, which we always update and adapt in accordance with the latest technology.

7. Transfer of data to third parties, no data transfers to non-EU countries

As a general principle, we use your personal data only within our company.

If and insofar as we use third parties to perform contracts (such as logistics service providers), these third parties receive personal data only to the extent that the transfer is required for the service concerned.

If we outsource certain parts of data processing (“commissioned processing”), we contractually oblige processors to use personal data only in compliance with the requirements of data protection law and to ensure that the rights of data subjects are protected.

Other than in the cases specified in Section 3 a) of this statement, data is not transferred to parties or persons outside of the EU, nor are there any plans to do so.

8. Changes

We reserve the right to amend this privacy statement at any time by publishing the amended version on this website. Please therefore note the current status of the privacy statement.

9. Final remarks

If you have any questions or concerns about data protection, please get in touch with us directly. We will endeavour to answer any questions you may have.